Supply Chain Management

Why Choose SCM?

 

For seamless coordination, cost optimization, and competitive advantage in today’s global marketplace

Supply Chain Management (SCM) Suite

The Simplicity® Supply Chain Management Suite is a full-fledged solution for the management of all supply chain-related activities for your organization, including the management of vendors, logistics, procurement as well as term contracts.

Although it is fully integrated to the other Simplicity® software suites, the Supply Chain Management (SCM) Suite can also be deployed as a standalone facilities management application.

 

It consists of five modules, supplemented with a comprehensive list of reports:

• Vendor 360 Database (V360)

• Inventory Management (INV)

• Procurement Management (PO)

• Expense Contract Lifecycle Management (CLM)

• Expense Budget Control Management (BC)

Vendor 360 (V360)

The Vendor 360 Database (V360) provides a centralized register of your current and prospective suppliers and contractors.  It keeps track of key vendor information as well as all pertinent data (such as vendor classification, contact information, registration/ pre-qualification/ blacklisting statuses), and is the central source for 360-degree view of vendor relationship.  The Vendor 360 Database (V360) also links your vendor record to all related transactions and agreements.

 

Key features:

• Vendor Registration and Pre-qualification

• Manage vendor registration and pre-qualification processes with configurable policies;

• Define criteria for pre-qualification, including financial standing, track record and past performance, interested or connected party, and length of qualification;

• Vendor Information Management

• Manage and maintain vendor profiles, including trade category and scope of supply;

• Monitor status of vendor (e.g. “Pending Admission”, “Active”, “Blacklisted”, “Inactive”);

• Access all vendor related documents (e.g. quotations, purchase orders, invoices) from a single central source;

• Vendor Evaluation and Blacklisting

• Set up checklists with pre-defined criteria and weightage for the evaluation of vendors of various trade categories;

• Perform regularly scheduled vendor performance evaluation;

• Manage blacklisting and blacklist removal processes with approval routing.

Inventory Management (INV)

The Inventory Management (INV) Module provides comprehensive capabilities for the management of raw material stock, MRO spares and consumables across multiple stores.   For extended flexibility, the Module supports both a global inventory catalogs as well as individual store-specific catalogs.  Store managers can perform stock issue/ receipt, loan/ return as well as inter-store transfers.  They can also configure inventory parameters such as re-order quantities and conduct analysis to identify the most important stock-keeping units (SKUs), rate of usage and the cost of inventory by individual departments and activities.

 

Key features:

• Stores and Inventory Master

• Define stores linked to physical location and assigned to the appropriate Business Entity, Business Unit and Department;

• View real-time stock balance across various store hierarchies;

• Create global or store-specific goods or materials catalogs;

• Inventory Processes

• Supports configurable inventory processes with General Ledger (GL) posting and reversal functions;

• Generate unique inventory transaction numbers based on user-definable formats;

• Automate inventory requisition based on work order requirements;

• Independently perform stock issue and receipt to and from stores;

• Manage stock return to vendor and return to store processes;

• Manage loan and return processes with individual entitlements;

• Transfer inventory across stores;

• Trigger automatic low-inventory reordering (purchase requisition at the Procurement Module) and compute optimal re-order quantities (Economic Order Quantities);

• Perform scheduled full audit or randomized partial audit, and perform stock adjustments with approval process;

• Perform stock disposal;

• Inventory Costing

• Track and report inventory costing with multiple methodologies (FIFO, Standard, Moving Average, Monthly Average).

Procurement Management (PO)

The Procurement Management Module allows the organization to manage the entire procurement process, from the purchase requisition (PR) stage, sourcing/ requests-for-quotation (RFQ), purchase orders (PO), to final goods receipt and invoice matching.  The Module manages multiple types of purchasing with full multi-currency support, including ad-hoc purchases, blanket purchasing agreements, as well as term contracts (in conjunction with the Expense Contract Lifecycle Management (CLM) Module).  Fixed or variable pricing agreements (schedule of rates) can be defined and attached to the purchases.

When used together with the Expense Budget Control Management (BC) Module, the Procurement Management (PO) Module allows you to perform fund availability checks before raising of PRs, place encumbrance on budget account, and consume budget balances when POs are approved and issued.

 

Key features:

• Manage the entire procurement lifecycle, from purchase requisition, sourcing (request-for-quotation), purchase order, to final goods receipt and invoice matching;
• Generate unique transaction document numbers based on user-definable formats;
• Provides full multi-currency support for international purchasing;
• Procurement Policies and Master Data

• Define complex policies on budget validation, automated closing of procurement documents, maximum permissible value for streamlined procurement, minimum number of quotations and applicable procurement value, mandatory requisition phase and sourcing phases, and mandatory creation of expense contracts;

• Support funds check for spending using expense budgets from the Expense Budget Control Management (BC) Module;

• Manage pricing agreements and schedule of rates;

• Purchase Requisition

• Raise purchase requisitions (PRs) for approval (PRs will encumber budget);

• Generate Request for Quotations (RFQs) or Purchase Orders (POs) from approved PRs;

• Sourcing

• Create RFQs from approved PRs or directly (depending on policy);

• Supports open and closed (invited) RFQs, and streamlined or full tender process;

• Publish RFQs and Tenders on the Vendor Portal (PO-P) and allow vendors to submit their bids and quotations on the portal;

• Receive quotations and route for evaluation and approval;

• Generate Purchase Orders (POs) from approved RFQs;

Procurement
  • Create POs from approved PRs, RFQs or directly (depending on policy);
  • Manage multiple types of purchase orders, including ad-hoc PO, blanket PO, term contracts;
  • Publish POs on the Vendor Portal (PO-P);
• Goods Receipt and Invoice Matching;

• Manage the goods receipt and invoice matching processes;

• Supports 2-way and 3-way matching of invoices.

Expense Contract Lifecycle Management

Organizations often engage external service contracts to obtain specialist expertise and to keep expenses within budget.  With the increasing trend of involving external service contracts within regular operational activities, systematic and efficient management of contract creation, execution and organization is critical for smooth operations.  Simplicity®’s Expense Contract Lifecycle Management (CLM) Module provides comprehensive tools for the management of the life-cycle of service contracts, from creation, maintenance, renewal and termination.

 

Key features:

• Supports configurable contract life cycle management processes;
• Generate unique contract numbers based on user-definable formats;
• Create and manage service/ maintenance and capital expenditure contracts;
• Capture contract details such as contract terms, period, expiry, agreed service levels and associated legal documents;
• Define different pricing agreements for each contract;
• Schedule reminders when contracts are due for expiry or renewal.

Expense Budget Control Management (BC)

The Expense Budget Control Management Module is an important extension of the Simplicity® Financial Management (FIN) Suite.  It allows for the creation, management and monitoring of business unit-, department- or activity-specific expense budgets.  With all operational expense transactions tracked in real-time, use the Expense Budget Control Management (BC) Module to monitor and analyze the performance of your organization.

 

Key features:

• Allows for budget adjustments, variations and re-allocations (virements);
• Setup recurring commitment of budget for facility maintenance contracts;
• Perform variance and actual-vs-budget analysis;
• Support budget management operations with configurable approval hierarchies;
• Upload new budget versions using Microsoft Excel spreadsheets.

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