Building Asset & Maintenance Management

Why Choose BAM?

 

A full-fledged solution that assists you in all aspects of building facilities management

Building Operations Management (BOM) Suite

The Simplicity® Building Operations Management Suite is a full-fledged solution that assists you in all aspects of building facilities management, including asset register setup and asset tracking, management of corrective and preventive maintenance regimes, as well as handling of tenant support activities and services.

It consists of nine modules: Building Asset Management (BAM), Failure Analysis (FMEA), Building Inventory Management, Customer Care Management, Maintenance Management, Safety Management (SAF), Handing Over/ Taking Over (HO/TO) Management, Car Park Management, Expense Contract Management.

Although it is fully integrated to the other Simplicity® software suites, the Building Asset & Maintenance Management (BAMM) Suite can also be deployed as a standalone facilities management application.

Building Asset Management Management

The Asset Management (AM) Module forms the foundation of the Suite. It maintains a comprehensive asset register, tracking all relevant asset data including equipment-specific parameters, maintenance plans, safety checklists as well as location-specific details.
The Asset Management (AM) Module supports a configurable asset hierarchy that allows for a logical grouping of locations and equipment so that real world asset taxonomies can be accurately captured. The Module provides users with the flexibility to browse and access asset data either from a functional system-based perspective or a physical location-based perspective.

 

Key Features:

• Asset Ontology Setup

• Supports user definable asset data fields such as static attributes and dynamic parameters;

• Classify an asset as an equipment or instrument;

• Create fixed point, linear, or movable assets with configurable asset hierarchy;

• Generate unique asset ID based on user-definable formats with barcode, QR code, RFID and NFC support;

• Locate an asset via functional position or physical location;

• Define sub-assemblies within equipment;

Failure Analysis (FMEA)

Failure Analysis (FMEA) Module provides functionalities to support you in your reliability engineering initiatives, including Reliability-Centered Maintenance (RCM) and Root Cause Failure Analysis (RCFA) programs.  You can use the Failure Analysis (FMEA) Module to make the database of failure modes and causes of failures, manage Failure Mode, Effects and Criticality Analysis (FMECA) reports, and to develop Weibull Failure Models to forecast lifespan of assets.

 

Key Features:

• Failure Mode, Effects & Criticality Analysis (FMECA)

• Manage register of failure modes as well as causes and effects of failures;

• Create and manage FMECA reports and visualize with Ishikawa Diagrams;

• Automatically interface failure modes and causes of failures with the Maintenance & Field Services Management (WO) Module;

• Weibull Analysis

• Perform Weibull Regression for each asset type based on historical failure and survival data; Weibull Regression supports suspension (right-censored) data points;

• Manage database of Weibull Failure Models to estimate Mean Time To Failure (MTTF) and forecast reliability, availability as well as remaining lifespan of equipment.

Building Inventory Management

Simplicity® Building Inventory Management module offers a suite of features designed to streamline your building’s space management. Users can visualize space inventory through interactive 2D and 3D floor plans, upload and store property floor plans, and efficiently manage space creation and decommissioning, including mass imports and approval workflows.

 

Key Features:

• Tenancy Schedules

Enables the generation of detailed tenancy schedules and vacancy reports for effective corporate real estate management including tools for tracking statutory information on current occupied, ensuring compliance with regulations and facilitating informed decision-making. In essence, it provides a comprehensive solution for optimizing your building space utilization and maintaining accurate records.

• 2D and 3D Visualisation

Imagine being able to visualize your space inventory with interactive 2D stack plans and 3D floor plans (Gemini™ Digital Twin Visualization Analytics); Allowing you to visualize and understand the layout and occupancy of the building space using interactive 2D stack plans and 3D floor plans. Our Gemini™ Digital Twin Visualization Analytics provides a visual representation of your building, helping you assess space utilization, occupancy, and potentially even environmental data in a user-friendly and intuitive manner. You can see which areas are occupied, vacant, or underutilized.

• Reports and Tracking

Generate detailed reports that provide information on the status of tenancies in your building. “As-at tenancy schedules” typically show the current occupancy status, and “vacancy listing reports” provide information about available or vacant spaces. These reports are valuable for lease management and tenant tracking.

Track and manage statutory information relevant to building management. This may include distinguishing between different types of tenancies, tracking payments, and ensuring compliance with legal requirements. This feature helps in ensuring that the building’s operations are in line with regulatory standards.

Customer Care Management

The Maintenance & Field Service Management (WO) Module is where all maintenance, inspection and engineering work activities, both ad-hoc and scheduled, are managed and tracked. It provides support for the creation and management of the entire work order process, including ensuring conformance to specific job plans for fault resolution.

The configurable work order processes seamlessly integrate with disparate data sources containing information about facilities, equipment, materials, labor rates, budgets, etc. to provide state of the art maintenance and field service management functionality.

 

Key Features:

• Supports configurable ad-hoc and scheduled work order processes;
• Generate unique work order numbers based on user-definable formats;
• Corrective Maintenance Management

• Receive cases from the Helpdesk Case Management Module raised by Customer Service Operators (“CSO”); CSOs can similarly track problem resolution within the system;

• Raise work orders against all types of assets (locations/ equipment);

• Preventive Maintenance Management

• Effectively plan work based on projected labor and material requirements;

• Use sophisticated scheduler for planning of preventive maintenance and inspection activities, taking into account of material availability and holidays;

• Perform comprehensive building audits;

• Automated generation of maintenance circulars to inform stakeholders of equipment shutdown and servicing;

Maintenance Management

The Tenant Services Management (TSM) Module allows you to manage tenancy support activities and services to tenants from a facility manager’s point of view, such as handing over and taking over (HOTO) activities, processing of fit out and other documentation, inspection activities, as well as provision of services such as temporary utilities and air-con extension.

 

Key Features:

• Attach associated maintenance and occupational health checklists as well as spare parts lists to assets;
• Track utility consumption of assets;
• Manage asset loan/ return and transfer processes;
• Track equipment warranty and generate exception reports upon expiry of warranty;
• Perform asset sighting and tracking;
• Integration with Maintenance & Field Service Management (WO) Module allows automated logging and tracking of equipment defects;
• Perform annual sighting of assets enable user to maintain accurate assets data;
• All asset management functions can be accessed in the field using the Mobile App (m-AM) extension.

Car Parking Management

The Simplicity® Parking Management (GAR) Suite helps you manage your property portfolio’s parking garages and lots, including season parking allocation and billing.

It consists of three modules – Lot Management, Allotment Lifecycle & Billing Management, and Garage Operations Management. Simplicity® GAR is further supplemented with a comprehensive list of reports.

 

Key Features:

• Allotment Lifecycle & Billing Management

The Allotment Lifecycle & Billing Management (ALM) Module manages the parking allotment lifecycle, from application to termination of parking allotment. It also generates the billing for season parking.

The ALM Module is integrated to the Simplicity® CRM and REL Suites to obtain information on tenants, their leases, as well as synchronize allowed quotas and quota utilization; it is integrated to the Simplicity® FIN Suite for billing, collection and refund.

• Corrective Maintenance Management

• Receive cases from the Helpdesk Case Management Module raised by Customer Service Operators (“CSO”); CSOs can similarly track problem resolution within the system;

• Raise work orders against all types of assets (locations/ equipment);

• Garage Operations Management

The Garage Operations Management (GOP) Module assists you in the day-to-day management of your parking garages, including services such as complementary tickets and enforcement activities such as wheel clamping.

The Module is integrated to Simplicity® CRM, BAM and FIN Suites, and highly recommended to integrate to parking operations technologies.

Expense Contract Management

The Tenant Services Management (TSM) Module allows you to manage tenancy support activities and services to tenants from a facility manager’s point of view, such as handing over and taking over (HOTO) activities, processing of fit out and other documentation, inspection activities, as well as provision of services such as temporary utilities and air-con extension.

 

Key Features:

• Unit Configuration and Handling Over/Taking over Management

• Manage unit viewing and unit configuration requests prior to tenant move-in;

• Manage unit handing over process, including checklist preparation, unit condition and asset register inspection, renovation request, fit out documentation processing, routine renovation inspections, tenant directory update;

• Perform routine site breach inspections at tenanted units;

• Manage unit taking over process, including checklist preparation , unit condition and asset register inspection, re-instatement assessment, re-instatement work;

• Manage unit re-entry process for forced repossession scenarios;

• Tenant Services

• Define and manage various tenant support services such as application for temporary utilities (power, water, cooling, distilled water, etc), air-con extension, or building visitor passes;

• Allow processing of tenant service applications from Customer Care Portal (CC-P).

• Reports and Tracking

Generate detailed reports that provide information on the status of tenancies in your building. “As-at tenancy schedules” typically show the current occupancy status, and “vacancy listing reports” provide information about available or vacant spaces. These reports are valuable for lease management and tenant tracking.

Track and manage statutory information relevant to building management. This may include distinguishing between different types of tenancies, tracking payments, and ensuring compliance with legal requirements. This feature helps in ensuring that the building’s operations are in line with regulatory standards.

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