Space Management

Why Choose Space Management Solution?


Helps you manage your property’s space management needs.

Space Management Systems

Space Management Systems are management software aimed at helping the user improve overall infrastructure, maintenance, space planning and facility usage.

Space management is a broad term usually referring to space management systems for office spaces or real estate portfolios, however they are also applicable to subset specialised use cases such as retail spaces, data centres or smart offices.

Revolutionizing Space Management with Simplicity® DWP

In the ever-evolving landscape of corporate real estate management, Simplicity® DW stands as a beacon of innovation, ushering in the era of Next-Generation Space Management. This transformation is not merely an evolution; it’s a revolution. Here’s a closer look at how Simplicity® DW is rewriting the rulebook for space management.

Farewell to 2D-CAD Complexity

Gone are the days of grappling with the intricacies of traditional 2D-CAD components. Simplicity® DW breaks free from these constraints and complexities. Instead, it introduces a paradigm shift with cutting-edge 3D models, all powered by the remarkable Digital Twin technology.

Dynamic 3D Models for Unparalleled Precision

The cornerstone of this revolution is the dynamic 3D models. These models are not just accurate; they’re astonishingly easy to create and maintain. Picture a real-time, virtual replica of your workspace—a digital twin that mirrors every aspect of your commercial properties. It’s a transformative leap from static 2D representations to a dynamic and evolving view of your workspace.

The Space Management (SPM) Module

At the core of this innovation is the Space Management (SPM) Module. This module serves as your control center for all spatial information within your commercial properties. It doesn’t just organize your data; it empowers you to configure a property structure that aligns with your unique needs.

Comprehensive Property Details

Every nook and cranny of your property is accounted for. SPM stores an extensive range of property details, from physical dimensions to occupancy statuses. It provides an encyclopedic repository of property-related information, ensuring that nothing escapes your meticulous oversight.

Precision in Leasable Products

But Simplicity® DW doesn’t stop at space management. It dives deeper into precision with the ability to define leasable products and their commercial characteristics. You can effortlessly specify metrics like Net Leasable Area and rental rate limits. This precision becomes the bedrock for optimized space utilization and revenue generation.

Seamless Integration with Tenancy Management

And here’s where the magic happens. The data amassed in the Space Management Module lays the foundation for tenancy management and reporting within the Real Estate Tenancy Management (TEN) Suite. It’s a seamless transition from space management to revenue management, all within one unified ecosystem.

In essence, Simplicity® DW isn’t just a software solution; it’s the catalyst for a fundamental shift in how we perceive and manage workspace. It empowers organizations to embrace the future of corporate real estate management by providing dynamic 3D models, comprehensive property data, and a seamless flow from space management to revenue optimization. It’s not just Next-Generation Space Management; it’s the future of corporate real estate.

Space Inventory Management

Elevating Corporate Real Estate Management with Precision and Flexibility.

Introducing the Space Management (SPM) Module, the cornerstone of your corporate real estate strategy. Designed to empower you with the tools and insights you need, SPM takes your commercial property management to new heights.

Comprehensive Spatial Oversight

At its core, the SPM Module is your command center for spatial intelligence. It seamlessly manages and organizes the spatial information of your commercial properties. What sets it apart is its flexibility, allowing you to configure property structures tailored to your unique needs. From square footage to room layouts, SPM keeps it all meticulously organized.

A Wealth of Property Insights

Delve into the intricate details of your properties with ease. SPM becomes your repository for a wealth of property-related information. From property dimensions and configurations to critical data such as occupancy status, maintenance records, and more, SPM ensures nothing is left unaccounted for.

Leasable Products Precision

Take control of your leasable products like never before. SPM empowers you to define each product’s commercial characteristics, including vital metrics like Net Leasable Area and rental rate limits. This precision in defining leasable products is pivotal for maximizing revenue and optimizing space allocation.

The Bedrock for Tenancy Management

SPM doesn’t just collect data; it forms the bedrock for tenancy management. Seamless integration with our Real Estate Lease Management (REL) Suite ensures that property data effortlessly transitions into comprehensive tenancy management. Stay on top of lease agreements, monitor rent payments, and effectively manage tenant relationships—all within one cohesive ecosystem.

Data-Driven Insights and Reporting

With SPM as your foundation, generating insightful reports becomes a breeze. Leverage the comprehensive property data to gain deep insights into your real estate portfolio’s performance. Whether it’s occupancy rates, revenue projections, or space utilization analytics, SPM transforms your data into actionable intelligence.

In essence, Simplicity® DW isn’t just a software solution; it’s the catalyst for a fundamental shift in how we perceive and manage workspace. It empowers organizations to embrace the future of corporate real estate management by providing dynamic 3D models, comprehensive property data, and a seamless flow from space management to revenue optimization. It’s not just Next-Generation Space Management; it’s the future of corporate real estate.


Key features:

Configurable Spaces

Support for configurable space structure for each Level, Zone, Unit each with with a unique characteristic at each level.

Space Details

Manage space details such as type and categorization, floor area, ownership, purchase and acquisition costs, building specifications, land related information, policies, development information;

Allocate Spaces

Manage space details such as type and categorization, floor area, ownership, purchase and acquisition costs, building specifications, land related information, policies, development information;

Manage Zones and Spaces

Manage zonal merging buy splitting and areas via re-surveying processes

3D Floorplans

Visualize your drawings with interactive 3D floorplans and automatically calculate floor areas;

Reports and more

Create customised comprehensive list of space utilization reports.

Chargeback Management

The Chargeback Management Module allows you to define cost allocation policies for usage workspace and other resources. Ensuring that areas or workspace is used efficiently via the implementation of system of chargebacks. By allocating costs associated with space utilisation to respective business units or departments that use them.

It also helps to serve as an incentive for business units or departments to use space responsibly and make efficient use of it. When business units or departments are aware of the costs associated with the space they occupy, they are more likely to use it more judiciously.


Key features:

Efficient use of space

Enables you to chargeback baselines on areas and resources use as well as chargeback

Motivating good corporate behaviour

Support real-tie or batch posting of chargeback entries.

Calculate Space Utilisation

The calculation involves determining the areas occupied by a business unit, department or cost centre within your organisation.

Chargeback Summary

Be able to provide information to various departments about how their various cost centers within the organization are charged based on their actual workspace usage. Show direct areas occupied by each cost center and the percentage of shared spaces (spaces used by multiple departments), and circulation spaces (common areas like hallways) is calculated.

Adjust Figures

Use the system to play with various chargeback calculations. By being able to simulate various scenarios by changing the charge rates you can understand how these changes might impact the overall cost allocation.

Space Planning Reimagined

Optimizing Workspace Allocation

Welcome to the Simplicity® Space Planning Module, where corporate real estate strategy meets innovation. Our cutting-edge platform empowers you to take control of your space allocation and relocation efforts like never before.

With a suite of powerful features, you’ll unlock the potential for smarter, more efficient space management.

Visualize Space Dynamics in Real-Time

At it’s heart the Simplicity® Space Planning Module lies an interactive 2D stack plan—a dynamic canvas that paints the picture of your workspace availability and requirements.

Visualize your entire corporate real estate landscape at a glance, from office suites to communal areas. Gain insight into where your space is utilized and where it’s needed.

Scenario Planning for Strategic Decisions

In the realm of corporate real estate, change is constant. Our module enables you to perform scenario planning effortlessly. Whether it’s allocating new space for growing teams or orchestrating complex relocations, you’re in control.

With a few clicks, you can create multiple scenarios, each with its own unique space allocation strategy.

Effortless Space Allocation

Say goodbye to complicated spreadsheets and endless calculations. The Simplicity® Space Planning Module simplifies space allocation. Just drag and drop departmental allocations on the stack plan canvas.

It’s intuitive, efficient, and incredibly satisfying to see your plans come to life with every drag-and-drop action.

Seamless Transition to Action

Planning is the first step, but execution is where results are achieved. Our Simplicity® Space planning module bridges the gap between planning and action.

It automatically generates move projects within the Move Management Module, eliminating the need for manual data entry. Your meticulously crafted plans become actionable projects with a single click.

Insightful Reports for Informed Decisions

The power of data-driven decision-making is at your fingertips. With our module, you can generate comprehensive move and churn reports. Understand the estimated costs of your relocation scenarios and gain valuable insights into the impact on your budget. Make informed decisions that align with your corporate goals.

In today’s dynamic business landscape, efficient space planning is not a luxury—it’s a strategic imperative. Simplicity® Space Planning Module empowers you to optimize your workspace, reduce operational costs, and adapt to changing needs.

With its visual prowess, scenario planning capabilities, and seamless integration with the Move Management Module, you’re equipped to transform your corporate real estate strategy into a competitive advantage.

Move Management

Move management is about coordinating the phases of a move to ensure seamless execution, regardless of the scale. This includes pre-planning, task delegation, move execution, settling, and finalization. Simplicity Move Management a cutting-edge move management software solution that combines a user-friendly graphic engine with a highly intuitive drag-and-drop user interface to simplify the intricate process of planning and executing moves. Whether it’s an office move or any other type of relocation, this software makes the entire process easier and user-friendly.

The Move Management Module allows you to perform the relocation of staff between workstations, floors and buildings. Make the task of move management easier. Simplicity’s move management across various departments is able to allocate spaces whilst coordinating costs and approvals.

Get transparency throughout your relocation and moves and be kept informed on asset data from Simplicity’s asset management module to keep track on the logistics and tenants, employees or entire departmental moves.
Simplicity Move Management enables real-time collaboration by allowing multiple users to access and edit scenarios simultaneously. Team members, clients, or other stakeholders can work together to develop the most optimal move plan. Users can share scenarios with others by sending invitations or links to access the scenario. Recipients can view and edit the scenario as needed.

By comparing and analyzing different scenarios, users can optimize costs and make budget-conscious decisions. This can help in keeping the move within the specified budget. This ability to create and evaluate scenarios can help in identifying potential risks and challenges associated with the relocation. Users can proactively address these issues to ensure a smoother move.

Visual Representation

Comprehensive visual representation of spaces, users can view detailed, to-scale representations of spaces, making it easy to plan moves accurately.

Inventory Management

Seamlessly maintain a detailed inventory of all assets to be moved with descriptions of location, condition, cost and even its current asset condition.

Collaborate and inform

Manage team communications and keep all team members, clients and suppliers up to date on move plans in real-time and ensure notifications are shared in real-time. Create move projects directly from relocation scenarios from the Space Planning Module and develop relocation plans from the information.

Scenario Creation

Simplicity Move Management provides a user-friendly interface for creating relocation scenarios. Users can define various aspects of a move, such as the source and destination locations (e.g., offices, residential properties), inventory items, furniture layouts, and timelines.


Users can customize scenarios to fit different move requirements, whether it’s an office expansion, home relocation, or any other situation. They can add or remove items, change room layouts, and set specific parameters for each scenario.

Inventory Management

The software allows users to maintain a detailed inventory of items to be moved in each scenario. This includes descriptions, quantities, and even condition notes. Users can easily track what needs to be relocated.

Dynamic Space Allocation

Another feature that is available and used by our customers is the Simplicity’s dynamic space allocation feature. A feature commonly applied in the field of building space management to optimize the use of available space within a building or facility.

This approach involves allocating and reallocating spaces based on changing needs, demands, and priorities, rather than having fixed, static allocations of space. Dynamic space allocation can help organizations make better use of their physical resources, improve efficiency, and adapt to evolving requirements.

A proactive and adaptive approach that allows organizations to make the most of their physical space assets. It promotes efficiency, cost savings, flexibility, and better utilization of resources, all while enhancing the overall working environment and contributing to sustainability objectives.

This approach is particularly valuable in today’s dynamic work environments where the needs of organizations and their employees are subject to change.


Dynamic space allocation allows for greater flexibility in space usage. This means that spaces can be repurposed, resized, or reconfigured as needed to accommodate different activities or functions. For example, an office space that was originally designed for individual workstations could be converted into a collaborative meeting area or a temporary workspace.


It enables organizations to optimize their space utilization. Rather than having dedicated spaces for each department or team, dynamic allocation allows for shared spaces that can be booked or used as needed. This minimizes wasted space and maximizes the efficient use of resources.

Cost Savings

Dynamic space allocation can lead to cost savings by reducing the need for excess space. If an organization can make better use of its existing space, it may avoid the expense of leasing or building additional space.

It can also save on operational costs associated with heating, cooling, and maintaining unused areas.

Adaptation to Changing Needs

As the needs of an organization evolve over time, dynamic space allocation allows for rapid adjustments. For instance, during peak project periods, more space can be allocated to project teams, and as workloads decrease, that space can be reallocated to other functions.

Technology Integration

Advanced technologies, such as space management software and sensors, can play a crucial role in dynamic space allocation. These tools can provide real-time data on space usage, helping organizations make informed decisions about how to allocate and optimize their space effectively.

Employee Satisfaction and Productivity

Dynamic space allocation can improve the working environment and employee satisfaction. Employees have the flexibility to choose the type of workspace that suits their tasks, whether it’s a quiet corner for focused work or a collaborative area for teamwork. This can lead to increased productivity and job satisfaction.


By using space more efficiently, organizations can contribute to sustainability goals. Reducing the overall footprint of a building and optimizing resource use aligns with environmentally responsible practices.

Space Reservation Systems

Many organizations implement reservation systems for meeting rooms, shared workspaces, and other resources. Employees can book these spaces as needed, ensuring that they have access to the right type of space when required.

Data-Driven Decision-Making

Dynamic space allocation relies on data and analytics to make informed decisions. By analyzing usage patterns and occupancy data, organizations can continuously improve space allocation strategies.

Drawing Editor

Streamlined Drawing Management with the Drawings Editor

Imagine having the power to transform your existing floorplans, whether they’re in AutoCAD, Adobe Acrobat PDF, or image formats, into dynamic, interactive 2D/3D representations. Meet the Drawings Editor, your gateway to this transformative capability. It’s designed to simplify the process, so you can effortlessly upload these plans into the Space Inventory Management Module. Here’s a closer look at its capabilities:

Seamless File Format Integration

The Drawings Editor acts as a universal translator for your floorplans. It seamlessly imports AutoCAD DWG, Adobe Acrobat PDF, and a variety of image file formats, including JPEG, TIFF, PNG, and GIF. This means you can work with your drawings in the format that’s most convenient for you.

Rapid Poly-Lining and Delineation

One of the standout features of the Drawings Editor is its ability to perform rapid poly-lining. This means you can easily outline units and zones directly over your imported base floorplans. These outlines are saved as interactive JSON files, turning your static floorplans into dynamic canvases ready for collaboration and data integration.

Effortless Asset Placement

But the power of the Drawings Editor doesn’t stop at drawing outlines. It also offers a user-friendly environment for asset management. With intuitive drag-and-drop functionality, you can effortlessly add pillars, workstations, furniture, and other assets to your drawings. It’s a straightforward process that doesn’t require extensive training or CAD expertise.

Key Features:

File Format Flexibility: Import AutoCAD DWG, Adobe Acrobat PDF, and various image file formats.
Poly-Lining Expertise: Rapidly delineate units and zones over your base floorplans, with saved overlays in interactive JSON files.
Effortless Asset Placement: Drag and drop pillars, workstations, furniture, and more onto your drawings.

In essence, the Drawings Editor is your ticket to a hassle-free, efficient, and user-friendly approach to managing your floorplans. It bridges the gap between traditional CAD applications and the need for quick, intuitive, and collaborative drawing creation and maintenance. With this tool in your arsenal, you can transform static drawings into dynamic assets, making them ready for seamless integration into the Space Inventory Management Module.

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