Simplicity® Digital Workplace (DWP)

Your Ultimate Partner in Digital Workplace Management. Imagine having a highly organized assistant that handles everything seamlessly.

Simplicity® Digital Workplace (DWP) Solution

Enabling your Digital Workplace to achieve more

Space Management Suite

Space Inventory Management

Space Planning

Move Management

Drawing Editor

Tenancy Management Suite

Space Management

Lease Management

Arrears Management

Gross Turn-Over Management

Clause Management

Building Operations Management

Asset Management

Failure Analysis

Building Inventory Management

Customer Care Management

Maintenance Management

Safety Management

Handing Over / Taking Over

Car Park Management

Expense Contract Management

Utility Management Suite

Meter Data Management

Pricing Management

Contract Lifecycle Management

Billing Management

Shared Resource Management

Resource Management

Bookings Management

Visitor Management

Decision Support

Digital Twin

Pinboard

Spreadsheet Reporting

GIS Analytics

Application Configuration

Report Writer

Workflow Designer

Language Pack Editor

Digital Migration Toolbox

Shared Resources Management

Resource Management

Bookings Management

Visitor Management

Parking Management

Lot Management

Allotment Lifecycle & Billing

Garage Operations

Application Configuration

Report Writer

Workflow Designer

Language Pack Editor

Data Migration Toolbox

Simplicity® Digital Workplace Solution

In the current Real Estate landscape, the need for organizations to reduce liabilities and optimize operations has increasingly become a top priority for executives across the globe. It’s no surprise then that the demand for effective management of the digital workplace to reduce its cost footprint and increase yield has grown exponentially over the past decade. This ask, however has been deviously difficult simply because:

• Operational and financial visibility of the workspace has been severely limited;

• Accounting reporting standards (IFRS) and statutory reporting requirements have gotten more complex and resource intensive, and

• Agility, adaptability and innovation have been lacking tremendously.

Organizations simply cannot excel without fully digitalizing and automating their operations.

Simplicity® Digital Workplace (DWP) Solution provides workflow-driven end-to-end automation and advanced big data analytics for your digital workplace management operations. Coupled with real-time 3D Digital Twin Models, Simplicity® DW gives you operational and financial visibility to all aspects of your Workspace, Shared Space, Lettable/Leasable Space and all the supporting administrative functions which include Maintenance Management, Utilities Monitoring, Corporate Assets and Inventory Management.

Scalable to tens of thousands of properties and millions of workplace contracts, covering land, office, industrial, logistics, self-storage, data centre and rental housing assets, Simplicity® DW is incredibly simple to implement and easy to use, yet supremely flexible and configurable to adapt to your unique business needs.

Simplicity® DWP is the most comprehensive, sophisticated and powerful software platform to manage the operations of your digital workplace portfolio. This is not a hyperbole! No software in the global market approaches half of what Simplicity® DWP can offer to you.

With more than 10,000 unique functions as well as powerful workflow and reporting capabilities, Simplicity® DWP allows you to convert your occupied space from a Liability into an Asset by:

• Optimizing your workspace to ensure it is properly allocated;

• Minimize shared space and maximize its utility; and

• Maximize Lettable/Leasable space.

Free your precious manpower to focus on what machines cannot do well: informed strategic planning and decision making.

Simplicity® DWP is the product of choice for leaders in the digital workplace in Asia, including Singapore Airlines, GovTech Singapore, Housing & Development Board (HDB), Defence Science & Technology Agency (DSTA), Agency for Science Technology & Research (A-Star), MOH Holdings, Ministry of Education (MOE), National University of Singapore, National Institute of Education Singapore, Singapore University of Technology & Design, Singapore Management University and EMSD Hong Kong.

Simplicity® Digital Workplace Challenges

The largest financial centers in Asia and Oceana, such as Singapore, Hong Kong, Shanghai, Tokyo and Sydney, boast the largest space occupancy footprint due to a high urban concentration and a highly skilled labor force. For organizations and companies that occupy real estate in these regions, space is primarily an expense and not an income opportunity. Hence the primary challenge for most of them is how to reduce facility operating costs and space footprint while still increasing revenue.

But for the majority of organizations, visibility in actual space utilization is inadequate resulting in considerable underutilized space resources due to a lack of digitalization. Since the space that they occupy is expensive, the costs add up quickly. The common and recurring challenges that the average company face are:

Reducing Space Footprint

Traditionally, due to slow adoption of digitalization for workspace management, organizations have had to face very limited visibility into their space actual utilization statistics which has resulted in guesstimating the space utilization requirements. Because of sub optimal workspace allocation and low usage rates, workspace occupation cost have been driven up significantly. Some of the challenges that organizations face while trying to reduce their space footprint are:

• Monitor space inventory, which includes real-time usage of workspace, shared space and circulation space;

• Layout, allocate & re-allocate space optimally based on usage statistics;

• Accurately forecast space requirements; and

• Plan and manage moves more effectively and with greater confidence.

Reducing Operational Costs

In tandem with the lack of space utilization statistics, another factor that impacts organizational expense for occupying space are the operational costs associated with managing and maintaining the workspace. These include:

• Rental costs if space is leased;

• Depreciation if you build/own the occupied space;

• Utilities consumption cost;

• Facility Administrative and Maintenance costs; and

• Taxes & Insurances.

Dynamic Environmental Factors

Constantly evolving environmental factors pose another challenge for organizations which requires agility in their space management paradigm. With the COVID-19 crisis proving the need for dynamic workspace management and being able to quickly adapt to:

• Remote/Hybrid work strategy;

• Re-planning to adhere to safety regulations; and

• Allocating optimal space for each staff.

    Complex Reporting

    Limited visibility of the actual space utilization poses a challenge for organizations to comply with regulatory reporting requirements especially for major government bodies who are required to do space and asset reporting yearly and ensure compliance with IFRS 16 accounting standards.

      Unlock Operational Excellence

      At Simplicity®, we understand the unique challenges faced by large enterprises when it comes to managing workspace, assets, and shared resources. That’s why we’ve developed Simplicity® Digital Workplace (DWP) — your key to achieving operational and financial excellence in the modern corporate environment.

        Effortless Visibility and Efficiency

        Simplicity® DW empowers your organization with effortless visibility into every facet of your workspace. With advanced space, asset, and shared resource management, you can streamline operations, optimize resource allocation, and enhance overall efficiency.

        Next-Generation Space Management

        Say goodbye to the complexities of traditional 2D-CAD components. Simplicity® DW revolutionizes space management with state-of-the-art 3D models based on Digital Twin technology. These models are not only accurate but also incredibly easy to create and maintain, ensuring you have a dynamic and real-time view of your workspace.

        Tailored for Enterprise Leaders

        Simplicity® DW is designed with large enterprises in mind. If your organization boasts more than one million square feet of space or manages over ten thousand assets, Simplicity® DW is the ideal tool for you. It’s built to handle the scale and intricacies of your corporate real estate portfolio.

        Strategic Optimization at Your Fingertips

        Our solution is not just a software; it’s your strategic partner in optimizing corporate real estate. Leverage Simplicity® DW’s insights, analytics, and user-friendly management capabilities to make informed decisions that drive efficiency, reduce costs, and enhance collaboration within your workspace.

        Incorporate Simplicity® DWP into your corporate strategy today and experience the future of workspace management. Let us help you unlock the full potential of your organization’s real estate assets, so you can focus on what matters most—achieving corporate success.

        Discover Simplicity® DWP and elevate your corporate real estate management to the next level.

          Marketing Dynamics

          Most real estate asset classes face incredibly dynamic markets. Demographic changes, technology advances and post-pandemic paradigm shifts create fast-evolving changes in customer requirements and expectations:

          • Office space providers must now balance the core-vs-flex strategies of their large corporate tenants;

          • Shopping mall operators must constantly keep their space and tenant mix up to date, run the most heavy-hitting advertising and promotional campaigns so they can catch up with marketing trends and shopper demand;

          • Data centre operators need to keep abreast of security, availability, privacy and sustainability guidelines and regulations;

          • Self-storage and rental housing operators need to monitor market rates and competitor pricing plans closely so that they can offer the most innovative packages in order to stay ahead of the pack.

          Revenue assurance means making sure that you can compute and send out your bills correctly and timely, and collect all receivables on time.  Revenue assurance is critical for business cash flow.

          Real estate billing, especially for shopping malls, involves many periodic and ad-hoc components, such as retail space rental, proportion of tenant retail sales, utilities sub-selling, common area maintenance, and advertising & promotion services.  As asset managers attempt to extract more yield from the real estate operations, rental structures and arrangements become more complex and obtuse, complicating computation of billing charges.

            Wrong billing that has been identified will often have a bias towards overbilling (tenants may not report underbilling!); this means that if you do not bill right, you will end up collecting less.

            If you are a professionally run real estate investment fund or listed entity such as a REIT, corporate governance is often a regulatory requirement. However, pressure to deliver yield means many real estate operations will end up with low levels of supervisory staffing and plenty of opportunities for governance and control lapses, whether at the marketing and leasing front, or at facilities contract procurement front.

            In addition to corporate governance requirements, you face heavy and complex periodic reporting responsibilities. With vast transactional data volumes to process, coupled with a duty to submit timely and accurate financial and management reports, property managers have to handle crushing pressure constantly.

            The International Financial Reporting Standard (IFRS) mandates complex accounting treatment for real estate revenue and expenditure recognition, such as rental and marketing fee amortization, further complicating reporting efforts.

            Digitalization will help you tackle what appear to be insurmountable challenges, and what tool better than Simplicity® RE assist in your digital transformation journey.

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