Simplicity® Digital Workplace (DWP)

Your Ultimate Partner in Digital Workplace Management. Imagine having a highly organized assistant that handles everything seamlessly.

Simplicity® Digital Workplace Solution

Effective management of digital workplace operations has become more demanding and deviously difficult over the past decade: 

  • Operational and financial visibilities your workspace
  • accounting standards (IFRS) and statutory reporting requirements have gotten more complex and resource intensive;
  • become more dynamic; and
  • much more innovative and aggressive.

You simply cannot excel without fully digitalizing and automating your operations.

Simplicity® Digital Workplace (DW) Solution provides workflow driven end-to-end automation and advanced big data analytics for your digital workplace management operations. 

Scalable to tens of thousands of properties and millions of workplace contracts, covering land, office, industrial, logistics, self-storage, data center and rental housing assets, Simplicity® DW is incredibly simple to implement and easy to use, yet supremely flexible and configurable to adapt to your unique business needs.

Simplicity® DW is the most comprehensive, sophisticated and powerful software platform to manage the operations of your digital workplace portfolio.  This is not a hyperbole!  No software in the global market approaches half of what Simplicity® DW can offer to you.

With more than 10,000 unique functions as well as powerful workflow and reporting capabilities, Simplicity® DW

  • removes all of your paperwork,
  • enforces corporate governance, and
  • easily automates more than 85% of your business processes and 100% of your reporting. 

Free your precious manpower to focus on what machines cannot do as well: informed strategic planning and decision making.

Simplicity® DW is the product of choice for leaders in the digital workplace in Asia, including GovTech Singapore, A-Star, National University of Singapore, HDB, National Institution of Singapore, DSTA, SUTD, EMSD Hong Kong, Singapore Management University and MOH Holdings. 

Simplicity® Digital Workplace Challenges

The real estate markets in Asia and Oceania, especially in financial centers such as Singapore, Hong Kong, Shanghai, Tokyo and Sydney, are the most sophisticated in the world and boast the highest asset value and operational yield. Four out of the world’s top eight real estate investment trust (REIT) markets are in Asia and Oceania (Japan, Australia, Singapore and Hong Kong).

Due to the high urban concentration of real estate value and very competitive markets, it is not easy to run real estate operations effectively and efficiently. The common and recurring challenges that large real estate players face are:

Complex Reporting

Reporting Challenges:

  • Vast transactional data volumes
  • Duty to submit accurate and timely financial reports.
  • Maintain reliable and up-to-date data for optimal decision making

Corporate Governance

Pressure to deliver yield means low levels of supervisory staffing and many opportunities for control lapses:

  • Lease officers
  • Discounts and Gifts
  • Payment waivers

Revenue Assurance

  • Billing is complex
  • Many variations of billing models, especially for retail and residential leases
  • Complex accounting treatment due to IFRS

    Dynamic Market

    Fast evolving demographics and market needs introduce difficulties for:

    • Space and tenant mix planning
    • Balance expansion and consolidation decisions
    • Cost-effectiveness due to market volatility

      Unlock Operational Excellence

      At Simplicity®, we understand the unique challenges faced by large enterprises when it comes to managing workspace, assets, and shared resources. That’s why we’ve developed Simplicity® Digital Workplace (DW) — your key to achieving operational and financial excellence in the modern corporate environment.

        Effortless Visibility and Efficiency

        Simplicity® DW empowers your organization with effortless visibility into every facet of your workspace. With advanced space, asset, and shared resource management, you can streamline operations, optimize resource allocation, and enhance overall efficiency.

        Next-Generation Space Management

        Say goodbye to the complexities of traditional 2D-CAD components. Simplicity® DW revolutionizes space management with state-of-the-art 3D models based on Digital Twin technology. These models are not only accurate but also incredibly easy to create and maintain, ensuring you have a dynamic and real-time view of your workspace.

        Tailored for Enterprise Leaders

        Simplicity® DW is designed with large enterprises in mind. If your organization boasts more than one million square feet of space or manages over ten thousand assets, Simplicity® DW is the ideal tool for you. It’s built to handle the scale and intricacies of your corporate real estate portfolio.

        Strategic Optimization at Your Fingertips

        Our solution is not just a software; it’s your strategic partner in optimizing corporate real estate. Leverage Simplicity® DW’s insights, analytics, and user-friendly management capabilities to make informed decisions that drive efficiency, reduce costs, and enhance collaboration within your workspace.

        Incorporate Simplicity® DW into your corporate strategy today and experience the future of workspace management. Let us help you unlock the full potential of your organization’s real estate assets, so you can focus on what matters most—achieving corporate success.

        Discover Simplicity® DW and elevate your corporate real estate management to the next level.

          Marketing Dynamics

          Most real estate asset classes face incredibly dynamic markets. Demographic changes, technology advances and post-pandemic paradigm shifts create fast-evolving changes in customer requirements and expectations:

          • Office space providers must now balance the core-vs-flex strategies of their large corporate tenants;
          • Shopping mall operators must constantly keep their space and tenant mix up to date, run the most heavy-hitting advertising and promotional campaigns so they can catch up with marketing trends and shopper demand;
          • Data centre operators need to keep abreast of security, availability, privacy and sustainability guidelines and regulations;
          • Self-storage and rental housing operators need to monitor market rates and competitor pricing plans closely so that they can offer the most innovative packages in order to stay ahead of the pack.

          Revenue assurance means making sure that you can compute and send out your bills correctly and timely, and collect all receivables on time. Revenue assurance is critical for business cash flow.

          Real estate billing, especially for shopping malls, involves many periodic and ad-hoc components, such as retail space rental, proportion of tenant retail sales, utilities sub-selling, common area maintenance, and advertising & promotion services. As asset managers attempt to extract more yield from the real estate operations, rental structures and arrangements become more complex and obtuse, complicating computation of billing charges.

            Wrong billing that has been identified will often have a bias towards overbilling (tenants may not report underbilling!); this means that if you do not bill right, you will end up collecting less.

            If you are a professionally run real estate investment fund or listed entity such as a REIT, corporate governance is often a regulatory requirement. However, pressure to deliver yield means many real estate operations will end up with low levels of supervisory staffing and plenty of opportunities for governance and control lapses, whether at the marketing and leasing front, or at facilities contract procurement front.

            In addition to corporate governance requirements, you face heavy and complex periodic reporting responsibilities. With vast transactional data volumes to process, coupled with a duty to submit timely and accurate financial and management reports, property managers have to handle crushing pressure constantly.

            The International Financial Reporting Standard (IFRS) mandates complex accounting treatment for real estate revenue and expenditure recognition, such as rental and marketing fee amortization, further complicating reporting efforts.

            Digitalization will help you tackle what appear to be insurmountable challenges, and what tool better than Simplicity® RE assist in your digital transformation journey.

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